When you export to an Outlook for Mac Data File, you can choose to filter information by category or by item type. This is not available in Outlook 2011 for Mac, but you can set up your own data backup - see Automatically archive or back up Outlook for Mac items. Note: In Outlook for Windows, older Outlook items are archived automatically on regular intervals, also known as AutoArchive. Use Time Machine to automatically archive or back up items in Outlook 2016 for Mac

pst file into Outlook 2016 for Mac from Outlook for Windows The Outlook team actively monitors this forum. To request additional export options, visit the Outlook Suggestion Box to leave your feedback. The only export option available at this time is the. I want to export to iCloud or to some other type of archive file Choose Finish.įor information on how to access the data that you've saved in an Outlook for Mac Data File (.olm), see Import email messages, contacts, and other items into Outlook 2016 for Mac. Once your data has been exported, you'll get a notification. In the Save As box, under Favorites, choose the Downloads folder, and click Save. In the Export to Archive File (.olm) box, check the items you want to export, and choose Continue. If all Outlook updates are applied and you still don't see the Export button, look for Export on the Outlook File menu. On the Outlook Help menu, click Check for Updates. If you have a lot of mail to archive and organise, you can also add sub-folders to the new folder.Note: Don't see the Export button? Make sure you have the latest version of Outlook. You can follow this same procedure with any other folders. The emails will be moved from the server to your computer. To Archive the emails, drag and drop them from your Inbox (or any other folders containing mail) to the new folder located under the On My Mac heading. Your new folder will appear in the left hand pane under the mailboxes, it will have the heading On My Mac. Go to Mailbox and choose New Mailbox from the menu.Ī new window will appear, from the location menu select On My Mac. Mail stored in this way can only be accessible from that computer unless the mail is copied to additional computers. Summary: To store email in Apple Mail, simply create a new folder using the location On My Mac then drag & drop the mails into this folder. If your mail box is getting full but you want to keep past emails, we’ve created guide to help you create an archive folder and store historic mail in Apple Mail.

Mac mail archive